MODERN SLAVERY AND HUMAN TRAFFICKING STATEMENT


1. Introduction
This statement is made pursuant to Section 54(1) of the Modern Slavery Act 2015 and sets out the steps taken by Responsible Systems Limited (trading as RAI Tracker) to prevent modern slavery and human trafficking in our business and supply chains.
Responsible Systems Limited has zero tolerance for modern slavery and human trafficking. We are committed to acting ethically and with integrity in all our business relationships and to implementing effective systems and controls to ensure modern slavery is not taking place anywhere in our own business or in our supply chains.

2. Organisation Structure and Business
Responsible Systems Limited is registered in England and Wales (Company Number: 16717040). Our registered office is at [address].
We develop and deliver RAI Tracker (RAIT), an AI governance and monitoring platform that tracks ethical dimensions of artificial intelligence systems. We work primarily with UK public sector organisations including government departments, NHS trusts, and local authorities, as well as private sector clients requiring AI governance solutions.

3. Our Supply Chains
Our supply chains include:
* Cloud infrastructure providers (AWS, Azure)
* Software development tools and services
* Professional services (legal, accounting, consulting)
* Office equipment and services
* Subcontractors for specific technical deliverables

The majority of our suppliers are UK-based technology and professional services firms. We recognise that modern slavery risks in our sector primarily relate to IT hardware manufacturing supply chains and offshore development services.

4. Our Policies
We maintain the following policies that support our commitment to preventing modern slavery:
* Recruitment Policy: All recruitment is conducted fairly, transparently, and in compliance with UK employment law. We verify right to work documentation and ensure all employees have written contracts.
* Supplier Code of Conduct: Sets out the standards we expect from suppliers, including compliance with the Modern Slavery Act 2015 and the Immigration, Asylum and Nationality Act 2006.
* Whistleblowing Policy: Enables employees and suppliers to raise concerns confidentially about potential violations.

5. Due Diligence and Risk Assessment
We assess modern slavery risks in our business and supply chains through:
* Supplier pre-qualification: All new suppliers have to meet our modern slavery compliance requirements
* Contract terms: Our standard contracts include clauses requiring suppliers to comply with the Modern Slavery Act 2015 and permit us to audit compliance
* Risk-based approach: We prioritise due diligence on suppliers in higher-risk categories, particularly those involving hardware manufacturing or offshore services
* Annual review: We review our supplier base annually to identify any changes in risk profile

6. Our Actions This Year
During the financial year 2025 we have:
* Reviewed and updated our supplier pre-qualification process to strengthen modern slavery assessment
* Provided training to all staff on recognising signs of modern slavery and human trafficking
* Conducted risk assessments of our supply chain
* Updated our standard contract terms to include modern slavery provisions
* Established clear reporting procedures for concerns

7. Measuring Effectiveness
We measure the effectiveness of our approach through:
* Percentage of suppliers who comply with modern slavery pre-qualification (Target: 100% of new suppliers)
* Number of staff aware of the modern slavery awareness - 100%, (Target: 100% of staff)
* Number of supplier reviewed for compliance - 100%, (Target: 100%)
* Number of concerns raised through whistleblowing channels and their resolution - 0%

8. Training and Awareness
We provide training to ensure our team understands:
* The risks of modern slavery in our business and supply chains
* How to identify potential indicators of modern slavery
* Their responsibility to report concerns
* Our whistleblowing procedures

9. Reporting Concerns
Every employee is responsible for ensuring compliance with this statement and our anti-slavery policies. Any concerns about modern slavery or human trafficking should be reported to:
Peter Marshall - CEO
 / Peter@raitracker.com
Or through our confidential whistleblowing procedure.
We treat breaches as serious offences. Violations by employees will result in disciplinary action, up to and including dismissal. We will report violations to the relevant authorities where appropriate.

10. Collaboration
We work collaboratively with our suppliers and partners to combat modern slavery. We take a partnership approach, supporting suppliers to improve their own practices whilst maintaining clear expectations for compliance.
11. Future Commitments
In the coming year, we commit to:
* Conducting enhanced due diligence of our highest-risk suppliers
* Developing supplier guidance materials on modern slavery compliance
* Strengthening our monitoring and audit processes
* Continuing to review and improve our policies and procedures
12. Board Approval
This statement has been approved by the Board of Directors of Responsible Systems Limited.
This statement will be reviewed and updated annually.



Responsible Systems Limited

Company Number: 16717040
Date: 12/11/2025